Name, Mission, Membership, NPPA's Code of Ethics, Regions, Regional Officers, Board of Directors, National Officers, Committees, Executive Director, Conflict of Interest and Whistleblower Policies, Parliamentary Authority, Professional Parliamentarian, Amendment
The name of the association is the National Press Photographers Association, Inc., also hereinafter referred to as NPPA. NPPA is incorporated in the State of New York with office locations at the Grady School of Journalism at the University of Georgia in Athens, and in Durham, North Carolina.
The National Press Photographers Association is dedicated to the advancement of visual journalism, its creation, practice, training, editing and distribution, in all news media and works to promote its role as a vital public service.
The objects and purposes of this Association are to advance visual journalism in all its forms.
The membership of this organization shall consist of professional visual journalists and others who have a direct professional relationship with visual journalism including disciplines such as photography, video, motion, multimedia, audio, editing, design, producing, teaching, writing and reporting as well as supporters of the NPPA, its mission and its advocacy.
Professional membership is open to all individuals working or aspiring toward working in the field of visual journalism or related disciplines. Professional members may work for an organization or institution, or be self-employed. Professional members have voting privileges and shall be required to pay dues.
Student membership is open to full-time enrollees at universities, colleges or high schools who are studying or aspiring toward a career in the field of visual journalism or related disciplines. Student members have voting privileges and shall be required to pay dues.
Retired professional membership is open to individuals who are retired and no longer working full or part-time, or no longer earning an income from visual journalism or related disciplines. Retired professional members have voting privileges and shall be required to pay dues.
Past National Presidents, past National Secretaries, past National Treasurers and charter members of the NPPA shall have Life Membership and retain voting privileges, but shall not be required to pay dues. Those who serve five years or more as a chair of the Advanced Storytelling Workshop, Best of Photojournalism Competition, Multimedia Immersion, National Clip Contest, News Video Workshop, and Northern Short Course shall also have life membership.
The Board of Directors may elect an individual who has a contributory interest in NPPA, but who does not otherwise qualify for membership, as an Honorary Member, without the obligation to pay dues but without voting privileges.
Supporting membership is open to all individuals outside the field of visual journalism or related disciplines who seek to advance the goals of the National Press Photographers Association. Supporters do not have voting rights but are able to join in one of two tiers - Basic and Advanced. Those in the Basic tier do not receive traditional benefits from membership but have access to all content on NPPA.org. Those in the Advanced tier are entitled to receive all discounts and programming access afforded to professional members other than the member ID.
Members in good standing shall be defined as those who have paid their dues and monies, and who have no outstanding penalties by the NPPA governing body. Any member who has had no penalties or censures for five (5) years shall return to good standing.
Members in Good Standing elected as regional officers, directors or national officers are required to maintain their membership and good standing while serving in their elected capacity.
Every member in NPPA is required to endorse this Code of Ethics. (Spanish version)
The National Press Photographers Association, a professional society that promotes the highest standards in visual journalism, acknowledges concern for every person's need both to be fully informed about public events and to be recognized as part of the world in which we live.
Visual journalists operate as trustees of the public. Our primary role is to report visually on the significant events and varied viewpoints in our common world. Our primary goal is the faithful and comprehensive depiction of the subject at hand. As visual journalists, we have the responsibility to document society and to preserve its history through images.
Photographic and video images can reveal great truths, expose wrongdoing and neglect, inspire hope and understanding and connect people around the globe through the language of visual understanding. Photographs can also cause great harm if they are callously intrusive or are manipulated.
This code is intended to promote the highest quality in all forms of visual journalism and to strengthen public confidence in the profession. It is also meant to serve as an educational tool both for those who practice and for those who appreciate photojournalism. To that end, The National Press Photographers Association sets forth the following.
Visual journalists and those who manage visual news productions are accountable for upholding the following standards in their daily work:
Ideally, visual journalists should:
For administrative purposes, membership is distributed among the following nine (9) regions on the basis of the individual member's current home or employment address. (Members who temporarily move overseas will remain on the membership roll of the regional division to which they were assigned at the time of their move.)
USA: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont
Canada: New Brunswick, Newfoundland & Labrador, Nova Scotia, Prince Edward’s Island
USA: New York and northern New Jersey
Canada: Ontario and Quebec
All international members not in North America or the Caribbean
USA: Delaware, District of Columbia, Maryland, southern New Jersey, Pennsylvania, Virginia, West Virginia
USA: Indiana, Kentucky, Michigan, Ohio, Tennessee
USA: Illinois, Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, Wisconsin
Canada: Alberta, Manitoba, Nunavut, Northwest Territory, Saskatchewan
USA: Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina
Caribbean islands
USA: Arkansas, Louisiana, New Mexico, Oklahoma, Texas
Mexico
USA: Arizona, California, Hawaii, Nevada
USA: Alaska, Colorado, Idaho, Montana, Oregon, Utah, Washington, Wyoming
Canada: British Columbia, Yukon Territory
In each region there shall be a Regional Chair and an Associate Regional Chair. The Regional Chair shall be elected by the region’s members. The Associate Regional Chair shall be appointed by the region’s Regional Chair, and approved by the President. The Regional Chair shall also appoint local leaders to serve geographical areas of high member concentration. Regional officers shall work in cooperation with the student chapter presidents in their region. Regional officers shall assume their position on December 1st following their election in November and may vote in that month’s Regional Chairs Representative election.
To be eligible for election or appointment to a regional office, a candidate must be a Professional or Life Member in good standing in that region prior to being nominated or appointed.
Regional Chairs shall be elected by the members of the Region, by mail or electronic ballot distributed, collected and counted by the Governance Committee and Executive Director.
A vacancy shall exist upon resignation or removal from office. In the event of a vacancy in the office of Regional Chair, the Associate Regional Chair shall automatically assume the office of Interim Regional Chair for the remainder of the resigned or removed Regional Chair’s term. If the Associate Regional Chair is unwilling or unable to serve as Interim Regional Chair, the President shall appoint an Interim Regional Chair. In the event of a vacancy of only the Associate Regional Chair, the Regional Chair shall appoint a new Associate Regional Chair, approved by the President. In the event of a vacancy in both of the offices of Regional Chair and Associate Regional Chair, the President shall appoint an Interim Regional Chair who shall appoint their Associate Regional Chair, approved by the President, to serve the remainder of the resigned or removed officeholders’ terms.
The Regional Chairs Representative (RCR) shall be elected each December by a simple majority of votes from the Regional Chairs and Associate Regional Chairs. The runner-up in the election shall be the Associate Regional Chairs Representative (ARCR). The RCR and ARCR shall serve one-year terms, taking office on January 1.
To be eligible to serve as RCR or ARCR, a Regional Chair or Associate Regional Chair must have at least one year remaining in their term, and no less than one year of experience in their capacity.
A vacancy of the RCR due to removal from office, resignation or inability to perform the duties of the position due to health or disability, shall be filled by the ARCR for the remainder of the term. In the event of a vacancy of the ARCR, or if there is no runner-up in an election, the RCR shall appoint a new ARCR, to be approved by the President. All Regional Chairs and their appointed Associate Chairs are eligible for such vacancy appointments.
The Board of Directors shall consist of six (6) Elected Directors (elected by the national membership), three (3) Appointed Directors (appointed by the President), the Regional Chairs Representative and the National Officers. Each Elected Director shall serve a staggered three-year term or until their successor is elected. Elections shall be held annually to fill the two expiring terms. Elected and Appointed Directors shall receive no compensation for their service except for reimbursement of expenses approved for the execution of the duties common to all Board members. The Executive Director shall serve as an ex officio member of the Board and may participate in debate and make motions, but may not vote.
The NPPA has a giving board. All members of the Board of Directors are required to make a donation greater than or equal to the value of one professional membership to the NPPA directly or through National Press Photographers Foundation (designated for the NPPA), within a calendar year to remain in good standing. This donation may be monetary, a sponsored membership, or foregoing of reimbursable expenses of at least the minimum donation amount. The donation may also come in the form of goods and/or services of at least the minimum donation amount, outside a board member’s regular duties to the board. Board members should file a report detailing their donation when it is made with the NPPA Secretary. This must be done each year for the duration of a member’s board service. The NPPA Student Representative is exempt from this provision.
In lieu of monetary donation, a board member may recruit three new members or members who have been lapsed for a period greater than 18 months.
To be eligible for election as an Elected Director, a candidate must be a member in good standing prior to being nominated.
There shall always be six (6) Elected Directors in addition to the National Officers. A vacancy that exists due to an Elected Director’s resignation or removal from office shall be filled by the Board of Directors.
Vacancies created when an Elected Director becomes an officer shall be filled by the first runner up of the previous Board of Directors election, if that individual has received at least 5% of the total votes cast in their respective discipline. If there are multiple vacancies due to elected members joining the Executive Committee, then each of the top runners-up from the previous election shall join the Board until all the vacancies are filled, as long as those individuals received 5% or more of the votes in their respective discipline. In the event no qualifying runners up are available, any remaining vacancies will be filled by the board of directors. Such vacancies must be filled by individuals of the same discipline (as defined in NPPA’s Policies & Procedures) as the vacating Director.
The President should use their appointment powers to bring onto the Board of Directors three individuals whose experience, expertise and qualities will best help the Board address the most pressing needs of NPPA in the year ahead, and to fairly represent voices from all professional disciplines in our membership.
The Board of Directors shall convene at least one meeting per year (the “Annual Meeting”) and may convene as many other special meetings as the Board shall see fit.
NPPA Members and the Board of Directors shall be sent a Notice of Meeting by the Executive Director at least 30 days in advance of the Annual Meeting. The Notice of Meeting may, but is not required to, include a draft Agenda. The Notice of Meeting shall include the date, time, place of the Annual Meeting, and solicit from members in good standing their submission of resolutions, their input on issues concerning the association, and their nominations for any elections. Directors shall receive the agenda, resolutions, reports, budgets, and any other materials at least one week in advance of the Annual Meeting. For Special Meetings scheduled less than 30 days in advance, notice shall be given to all members as soon as the meeting is scheduled, stating the purpose of the Special Meeting. In the absence of emergency situations, it is not reasonable to schedule Special Meetings less than one week in advance.
A Quorum of the Board of Directors shall consist of a majority of the Directors but at no time less than three of the Elected Directors.
The board may go into Executive Session on motion of any board member,so long as a majority of the board doesn’t object. The board shall exit executive session prior to taking any official actions or formal votes.
The National Officers of the Association shall be the President, Treasurer, Vice President, Secretary, and Immediate Past President.
To be eligible for election to a national office other than Treasurer, a candidate must be a Professional Member in good standing prior to being nominated. Any member may nominate candidates for a national office.
Candidates for Treasurer should, but are not required to be financial professionals. The Executive Committee shall engage in a Request for Applications process. Candidates for Treasurer shall be compiled by the President and vetted by the Executive Committee before they present qualified candidates to the Board of Directors for election.
All elections of National officers shall take place at a meeting of the Board of Directors. National Officers may not vote in the election of national officers.
The President and Vice President shall be elected by the Board of Directors and shall serve one-year terms until their successors are elected.
The Secretary shall be elected in even-numbered years, and shall serve a two-year term, or until their successor is elected.
The Treasurer shall be elected in odd-numbered years, and shall serve a two-year term, or until their successor is elected.
A vacancy shall exist upon the resignation of an officer or upon their removal from office. National Officers thus elected shall serve the remainder of the resigned or removed officeholder’s term. National Officers may not vote in the vacancy elections of national officers.
A vacancy in the office of President, Vice President, Secretary, Immediate Past President or Strategic Planning Coordinator shall be filled by majority vote of the Board of Directors.
A vacancy in the office of Treasurer shall be filled through the same processes established above for ordinary Treasurer elections. Until a vacancy of the office of Treasurer if filled, approval duties of the Treasurer shall be handled by the Immediate Past President.
The Executive Committee is empowered to act on behalf of the Board of Directors during the intervals between meetings of the Board of Directors.
The Executive Committee shall be composed of the National Officers and the Regional Chairs Representative. The Executive Director shall serve as an ex officio member of the committee and may participate in debate and make motions, but may not vote.
The Executive Committee shall convene upon the call of the President or the call of any three members of the Executive Committee.
The quorum of the Executive Committee shall be a majority of the committee members.
The President will appoint the Chairs of Standing Committees. Chair and Committee service terms are not limited but may be changed at the will of the President. All committees are required to report to the Board in writing or electronically no later than 30 days after each meeting. When a majority of the members are discussing committee business together in person or by any technology allowing all persons participating to hear each other at the same time, a quorum is present and a meeting is taking place. Minutes must be recorded and submitted to the Board.
Furthers the NPPA’s mission of advancing visual journalism by addressing local and federal issues that affect our members’ ability to provide the public with news images. This committee also assists the NPPA President in issuing statements and forming positions regarding problems and issues faced by visual journalists and the industry as a whole.
Contributes to internal and external communications including the content of the website, newsletters, social media, content strategy, marketing and PR activity. This committee will be responsible for updating news about, or surrounding, its members. This committee will be assigned one board liaison and one staff liaison. Ideally, it will include the chairs of subordinate committees.
Has a chair and at least three members, and activates regular required training or educational series for the NPPA, and works with Executive Director and finance committee to secure funds and budget for said training. This committee will be tasked with creating and maintaining an annual curriculum that will ensure continued board learning. This committee may also review and enforce compliance with NPPA’s Event Diversity & Inclusion policy, and consult with event chairs at beginning stages of planning as needed. The existence of this committee does not absolve other committees and chairs from their responsibilities to comply with NPPA’s Event Diversity & Inclusion policy.
Oversees the implementation and long-range planning of educational events, services and content. This committee will be assigned one board liaison and one staff liaison. It will include a rotating liaison from the Events Chairs to represent NPPA's educational events.
Shall encourage and uphold the highest standard in visual journalism and is responsible for maintaining the NPPA code of ethics.
Oversees the preparation of the annual budget, the financial performance of the association throughout the fiscal year, and the financial feasibility of any new proposals that would alter the spending/revenue of the association. This committee will also be responsible for overseeing the implementation of the annual review. This committee will
be assigned one board liaison (Treasurer, who will also act as chair) and one staff liaison.
Oversees the board and committee structure as well as governance procedures, volunteer recruitment, new volunteer orientation, and committee/board evaluation. This committee will also oversee and implement the nominations and elections process and investigate and make recommendations to the board on member-related misconduct. This committee will be led by the Vice President as the chair. The chair will act as the liaison between the outlined committees and the EC.
Oversees the annual honors and awards given by the NPPA to members who have supported the organization, assisted visual journalists, or have contributed to the profession of visual journalism. This committee will be assigned one board liaison (Past President, who will also act as chair), a still photographer representative and a TV representative.
Adjudicates on accusations against members for violations of the code of ethics or other activities or actions detrimental to the best interests of the NPPA. This committee will be comprised of the NPPA President, the Ethics Chair and the Advocacy Chair.
Oversees the recruitment/retention of members and students, makes recommendations to the board on member eligibility, oversees the services, benefits and programs offered to the members. This committee will be assigned one board liaison and one staff liaison, as well as a still photography representative and a TV representative. Its subcommittees will include Membership Services and Programs, as well as the Student Council.
The National Clip Chair shall serve as chair, and the heads of the Television Quarterly Clip Contest, Student Quarterly Clip Contest, Monthly News Clip Contest, and Quarterly Picture Editing Contest shall serve as the committee’s membership. Each committee member shall be responsible for operating their respective contests with the authority to appoint designees below them for regional or other administration. Each committee member shall be responsible for reporting results to the National Clip Chair on a regular basis to be determined by the chair, and shall prepare semi-annual reports to be included in the report of the National Clip Chair prepared for meetings of the Board of Directors. The National Clip Chair may serve additionally as the controlling chair of a member contest.
Community for regional leaders to share their strategies and solutions. Shall be made up of Regional Chairs and Associate Chairs. This Committee will be assigned one Board liaison (Regional Chairs Representative, who will act as Chair), and one staff liaison.
Works with the advocacy committee to assist in the prevention, preparedness, response, recovery and mitigation of events, services, and content related to the physical, digital, and psycho-emotional safety and security of NPPA members. This committee will be assigned one board liaison, one member of the Advocacy Committee and one staff liaison.
Oversees all of the technological capabilities and infrastructure of the association. This committee will make recommendations concerning acquisition, implementation, maintenance, and upgrading of technologies within a secure and robust system.
The President will appoint ad hoc committee chairs. Chair and committee service terms are not limited but may be changed at the will of the President. Ad hoc committees will meet as needed. Liaisons are optional, as assigned by President. All committees are required to report to the Board (in writing) and other committees after each meeting. In the case that an ad hoc committee does not meet formally in the course of a year it will be required to submit an annual report. The task force is assigned a specific task and when that task is completed, the task force dissolves.
Each Standing Committee may have as many subcommittees as appropriate. New subcommittees are created by the Executive Committee. Each Subcommittee will be designated to a Standing Committee. The Chair of a Subcommittee is appointed by the appropriate Standing Committee Chair, and any Subcommittee meetings will be reported to the Standing Committee Chair (in writing).
The Board of Directors shall have the authority to employ an Executive Director and determine the salary and size of his/her staff.
The Executive Director shall annually distribute a Conflict of Interest Policy agreement that must be completed and signed by all NPPA employees, members of the Executive Committee, Elected and Appointed Directors, regional officers, event and committee chairpersons, and consultants. These agreements must be kept on file by the Executive Director and be open to inspection by any NPPA member in good standing.
NPPA has adopted a Whistleblower Policy to empower directors, officers, volunteers, independent contractors and employees to raise serious concerns internally without fear of retaliation.
The current edition of Roberts Rules of Order, Newly Revised shall guide the association in any areas not dictated by these Bylaws, NPPA’s Policies & Procedures, NPPA’s Standing Rules, and the non-profit corporation laws of the State of New York.
A Professional Parliamentarian may be hired by the Executive Director at the pleasure of the President to act as Parliamentarian for any Board of Directors meeting. The advice of the Parliamentarian on questions of parliamentary procedure shall be considered persuasive and shall not be ignored by the Chair except by a two-thirds vote of the Board of Directors present.
These Bylaws may be amended by a 2/3 vote of the Board of Directors at any meeting thereof. Any NPPA member in good standing may propose amendments by submitting a resolution to the Board of Directors.
