- Image info can be entered in whichever image management program you are most familiar with. So if you already use Photo Mechanic, Bridge, or MediaPro, or some other tool, you can enter the captions and bylines in your familiar working environment.
- If you do not currently have a preferred image management tool, Camera Bits has a free 1-month trial version of Photo Mechanic, which we have used in the past. This gives you a free option which the NPPA staff is familiar with. If you have questions about using Bridge or MediaPro or Photoshop, we're less likely to be able to help you.
Check Your Entries
Entrants will be able to log in to the contest server and correct errors in their captions and categories themselves. This process is monitored to ensure that it is secure and accurate, and all changes will be confirmed.
The BOP committee reserves the right to disqualify any noncompliant entry.
Number of Entries Allowed Per Photographer
- Each photographer will be limited to 20 entries.
- Photographers may enter in any combination of single, story, or portfolio categories, subject to the 20-entry limit.
- A picture story or portfolio is considered one entry, so a photographer can submit considerably more than 20 images if they enter pictures in these categories.
- A single photograph may not be entered on its own in more than one category. However, a photo may be entered in both a single category and one picture story.
- Similarly, a picture story may be entered both in the appropriate picture story category and as a part of a single portfolio.
Digital Image Specifications
Save each image as an RGB file. Do not use CMYK.
The final image resolution should be 250 DPI, with maximum dimensions of 2750 pixels along its longest side.
Save each image as a JPEG file, with a Photoshop JPEG quality level of at least ‘6’ or ‘good’ (in other programs this same level is called 75%).
- File size for a single photograph should be no more than 4 MB
The rules below apply to the Cliff Edom's ‘New America Award’, Photojournalist of the Year, and Sports Photojournalist of the Year categories.
All portfolios will be judged on their impact as a unit, demonstrating diverse ability, journalistic value and photographic excellence.
- A photojournalist of the year portfolio:
- may contain no more than 40 images in total, spread among picture stories and single images
- must include at least two picture stories
- A ‘New America Award’ or Sports Photojournalist of the Year portfolio may contain no more than 24 images.
- Portfolios will not be broken down into individual categories for single picture judging. To enter a photo or picture story from your portfolio entry into a single picture or picture story category, you must provide a separate entry.
- To sequence portfolios, just make sure the images appear in the correct order on your computer when viewing the files by name, and then upload them as a group. For example, you could name the pictures in your portfolio 'portfolio-01.jpg' – 'portfolio-40.jpg', or tack the image sequence onto the beginning of the existing file name.
Picture Story Rules
- Picture stories may contain no more than 12 images.
- Images in picture stories will not be judged individually. To enter a photo from your picture story on its own, you must provide a separate entry. Note: no more than four single images may be taken out of a picture story and entered in single categories.
- To sequence the images in your picture story, make sure the images appear in the correct order on your computer when viewing the files by name, and then upload them as a group. For example, you could name the files 01.jpg – 12.jpg, or tag the sequence number onto a longer file name. If your story should be viewed in the order in which it was shot, your camera's automatic numbering should take care of the sorting for you.
Entering Caption and Picture Info
Important Note: The contest database receives a very large number of entries. Please read and follow the captioning and labeling instructions below very carefully to ensure that your images are entered correctly and eligible for judging. If you have any questions, please contact [email protected] before submitting your images.
Nearly all the information we require for the contest (caption, photographer credit, publication source, and date) is already entered by most photojournalists, so you may well not need to change any information at all in order to enter the contest. However, you must remove photographers name and publication (or service) credit from caption information. Byline information should only go in the credit, byline, or source fields.
If you DO need to change any information (for example, to remove your name from the caption field, or to explain where a local event took place to non-local viewers), we encourage you to use a program that doesn't rewrite the image data when saving, so you can change your captions with no loss of quality
File Information Fields Required to Enter the Contest
The image information is read from the industry-standard IPTC headers in the image file, so most, if not all of the image information is pre-entered.